Does it take you more than an hour to effectively start working on a task? That’s because your working style may be more haphazard than you think.
In order to get through the day’s work smoothly, you need to become more organized.
While it may not be possible to change the way you work overnight, you can certainly start small and slowly implement the following measures to achieve that goal.
- Start by Simplifying Your Browser Usage:
If you feel tired looking at your computer screen, your browser may be cluttered and mismanaged. Don’t start deleting bookmarks just yet because you can simplify with these browser tricks. First, group your tabs based on a particular theme or assignment. Consider only bookmarking URLs that you may require later and really think if you do need that info later. If you are looking for a particular piece of information on a web page, you use the “Find” option instead of going through the whole content. Use the “Private” or “Incognito” mode when you don’t want to keep a trace of your web activity in the browser history.
- Establish a Routine and Stick to It:
When you want to build a habit, you need to make it a part of your daily routine. The longer you follow a routine, the easier it gets to follow. As a result, you become more organized at work and in life. Make a list of things you need to do every day and incorporate them into your daily routine in a structured way. Start with things like checking your email, reviewing any new memos, scheduling a call, etc. The small changes in your routine become a habit when you do it for a long time.
- Use Email Calendar:
The email calendar can be extremely helpful if you need to coordinate with different teams and clients on a daily basis. It helps you set up alerts for all the meetings so that you can remain organized and prepare for such meetings ahead of time. The email calendar also lets you input due dates on tasks so that you can complete them on time while adhering to your routine. A majority of emailing platforms, including Gmail, Outlook, Zoho, and Yahoo Mail, have this feature. So, start using the email calendar to your advantage and be more organized.
- Time Block the Days:
Time blocking your days is another effective way to be organized at work. This scheduling format helps you boost your productivity by dividing your data into particular blocks of time. Each block represents the time dedicated to finishing a certain task. You can time-block the first hour of the day to check emails, assign tasks, and plan what tasks you need to complete throughout the day. You can create another time block to execute those tasks. This practice will help you organize your whole day at work and finish everything on time.
- Avoid Multitasking:
If you usually work on multiple things at once, it can be difficult to remain organized during your work hours. As you try to focus your efforts on completing different tasks, you start to move around and get distracted while switching tasks, causing mismanagement of work. It is recommended that you always focus on completing a single task before moving on to the next one. As you dedicate your undivided attention to the task, you are more likely to finish it faster without compromising its quality. In fact, you can finish all your tasks a lot quicker if you work on them sequentially, not simultaneously.
When you start being organized at your job, you can see its positive influence on the quality of the work you do. Apart from getting your work done, this also boosts your confidence and relieves you from the unnecessary stress of pending tasks.
To put it plainly, being organized at work can help you become a better professional and a less stressed one.